From match to confirmed
How it works
You approve the jobs. We complete the applications. Every one ends in a confirmation you can open, and a credit is only spent when a submission is confirmed. That last part is the whole design: it means a failed application costs you nothing, because nothing was charged in advance.
STEP 01
Tell us who you are
Upload your résumé, set your target roles, and state your work authorization. About two minutes.
Work authorization is part of the setup rather than an afterthought because it changes which roles are worth your time. If you need sponsorship, roles that sponsor are flagged before you approve anything, so you are not spending applications on jobs you cannot legally take.
STEP 02
Approve the ones worth it
Every role is scored against your profile before you see it. Nothing is ever sent without your yes.
We scan 50,000+ US career pages daily, so the feed comes from the source rather than a job board’s copy of it. You can also skip the feed entirely: paste the link to any US job posting you found yourself and it goes through the same path. Approval is the only trigger. There is no setting that lets applications go out on your behalf while you are not looking.
STEP 03
We apply, and confirm it
Fields completed, résumé tailored to that role, confirmation saved. If an attempt stops, it is retried and no credit is used.
The confirmation is the point. It is saved against the application the moment it is submitted, timestamped, and you can open it. If an application cannot be confirmed, no credit is spent on it, so there is nothing to claim back and no support ticket to file.
The part most tools skip
What happens when a form fights back
Some applications put up walls that automation cannot get past safely. Extra verification, an account that has to be created first, a form that only behaves for a human. Most tools treat that as an edge case and quietly move on, which is why people find applications reported as sent that the employer never received.
When it happens here, the application stops rather than guessing. It shows as “Will be retried” in your Applications tab, and no credit is used on the stop. If the employer needs something only you can give, like an answer only you know, we ask you for just that.
The same rule covers questions we cannot answer truthfully from your profile. If a form asks something your answers do not cover, it is better to pause and ask you than to put a plausible guess on an application with your name on it.
Verification emails
Why we ask for an email address, and which one to give
Plenty of applications stop halfway and email you a six-digit code or a confirmation link. Nothing else can happen until someone opens that email. If we cannot read it, the application pauses and waits for you, which is the slowest possible outcome for a job you already said yes to.
So we need an address we can read those codes at. There are two ways to do that, and the difference between them is whose inbox is involved.
A private address from us — the simpler one
We give you an address that belongs to you and forwards to your real inbox. You put it on application forms instead of your own. When a code arrives we read that code and carry on; you get the mail as usual. Your real address is never on the form, so nothing you do here adds anything to your normal inbox.
It takes one click, works with any email provider, and there is nothing to set up on your side. This is what we recommend, and it is what most people choose.
Your own Gmail — if you would rather
You can connect your own Gmail instead, using a Google App Password. That is a separate password Google generates for one app; it is not your account password, and you can revoke it from your Google account at any time without changing anything else. Our access is read-only — we can look for verification emails and nothing else. We cannot send, delete, or reply as you.
It takes about a minute and only works with Gmail. Most people do not need it.
What we keep, and for how long
If you use an address from us, we process the mail sent to it so we can find verification codes, and we store the message text so you can read it in your own inbox. Ordinary mail is kept for 30 days. Anything that looks like an interview, an assessment or an offer is kept until you delete the address or your account, because those are the ones you will want to go back to. You can see everything we are holding, and delete it, from Settings at any time.
You can also skip this entirely. Nothing breaks — applications that ask for a code simply stop and wait for you to finish them by hand, and everything else goes out as normal.
What it costs
You are charged for confirmed submissions, and nothing else
The free tier is 25 applications every month, no card. Credits reset monthly and do not roll over, so an unused month does not accumulate.
A credit is spent when an application is confirmed submitted. Not when it is queued, not when a form is opened, not when a button is clicked. If it fails or is skipped, the credit stays in your balance.
Paid plans are live from $19 a month, cancel anytime, including the day you are hired. The tiers are on the pricing page, every plan is the full product, and quarterly prices are published there with quarterly billing opening shortly.
What is and is not covered
What we do, and what we can’t promise
We do the application. Every job you approve is applied to for you, and a credit is spent only when the submission is confirmed.
We don’t control hiring outcomes. We cannot promise an employer replies, or that you get an interview, or that you are hired. That depends on your background and the market, and any service telling you otherwise is selling something it cannot deliver.
You can paste any US job posting. If we can’t apply to a site automatically yet, it shows as “Will be retried”, and you are charged only when it goes through.
Roles are US-based today. You can use Apiva from anywhere, and plenty of people do. It is the jobs that are US-only.
Your résumé and answers are used to complete the applications you approve, and for nothing else. The security page sets out where things live, who can see them, and how to delete everything.
Approve the jobs. We’ll get them applied to.
The free tier is 25 applications every month. No card.
applications confirmed submitted so far. That number is live, and it only counts applications an employer actually received.